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Series 4 Communication, Management - Modify the Archival Code from 'R' to 'A' Danville Virginia 24540. Transfer to the Archives documents dating c. 1986-1992. Remove the basic correspondence prior to move. After that, transfer files annual after the retention period has been met Danville Virginia 24540.
Description: Minutes of the meetings of the Structural Parasite Control Board, dating 1971- [ongoing] Attachments present consist of recommended regulations as well as communication. Fulfilling program are not existing. A different series exists for the program, Meeting schedule. Actions taken at these conferences include discussing proposed modifications in regulations; going over bug control concerns and strategies; listing approved management charges troubled organisations or applicators; ballot on the management legislation judge's suggestions on hearings prior to the board; as well as discussing personnel tasks, consisting of meetings participated in and also speeches given by the executive supervisor and other firm personnel.
Voids? Publications Clearinghouse is missing the years 1971-1983. The agency has duplicates from 1990- [continuous] They could have duplicates from earlier years in storage, but they do not recognize where those would certainly be.
Evaluate the framework and all nearby or adjacent structures on the property to identify if there are building elements, conduits, drains, or vacuum cleaner cleaning systems that can permit the passage of fumigant to adjacent frameworks. When conditions are found the prime service provider needs to notify the licensee accountable of the problems. The notification has to remain in writing
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There are likewise 2 collection of feasible archival value which do not appear on the routine-- Press releases as well as Proceeding education materials. I had the ability to gather some information regarding these collection also and prepared an appraisal report for every of these collection. Furthermore, I prepared an evaluation series record for two series already regarded as permanent-- Records, annual and biennial, provided on the schedule, as well as Strategic plan, not presently on the routine but ought to be added. These collection ought to be coded as archival on the retention schedule.
Recommendation: The application data give occupational and also individual info on candidates for licenses, with some of the information private. These files are removed annually and also the effective candidates data are transferred to the proper licensing documents. This information is summed up in the yearly record of the board. These are routine application data as well as I suggest they be thought about as non- archival records and the 'R' code be removed from the documents retention schedule. The retention period for this collection need to be shortened to reflect the actual retention of the data. The documents expert could help the company in determining the appropriate period for retention of these data.
Suggestion: Biennial budget plan demands prepared by state company boards and/or compensations supply evidence of a firm's monetary performance as well as requirements. The Architectural Insect Control Board's retention routine is proper and also sufficient. The historical requirement for these records is met by sending copies to the Publications Clearinghouse of the Texas State Library.Description: This series includes outgoing and also incoming communication in between the Exec Director or other firm team and other state agencies, board participants, passion groups, others, as well as services. Researches or reports prepared by the board at the demand of various other state companies are likewise filed in this collection, with the correspondence of the firm asking for the details. Dates covered are c. 1986- [recurring] The communication records the major features of the company in regulating architectural pest control in Texas, consisting of the licensing of services as well as certified applicators, training, providing proceeding education and learning programs, and also operating a public info program. Correspondence connecting to grievances and also enforcement activities of the board are submitted in an additional collection, Communication, Enforcement. Some regular correspondence is existing yet will be excluded from this series complying with the production of a general communication collection.
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A whole house treatment is all including and meant to deal with all invasions of a timber ruining insect in a framework. This is a term usually made use of in connection to drywood termites and also timber dull beetles.
Suggestion: The tests are personal as well as are thought about a permanent in- house agency document. When concerns are dated, they are changed as needed. Entire examinations are not redone so there are none obsolete exams. Although these tests might be an interesting artifact eventually, confidentiality worries dominate. I advise this collection be thought about as non-archival and the 'R' code eliminated from the documents retention schedule.
Previous destructions: Destruction demands on file in the Archives and also Info Provider Department of the Texas State Collection were looked for the Structural Bug Control Board and also none were located for this series or for equivalent or associated series.
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Summary: These are letters from the executive supervisor or various other agency staff to licensees giving them a challenge license. Dates covered are c. 1980- [continuous] A copy of the letter is filed in the licensee's data.
It is illegal for any kind of licensee, or any kind of worker thereof, straight or indirectly making, share, stand for, claim, state, or promote, or cause to be made, shared, stood for, claimed, specified or advertised by any type of manner or suggests whatever, any type of declaration or representation worrying architectural parasite control, as specified in Company and also Professions Code area 8505, which is unfair, misleading, misleading or not true, as well as which is understood, or which by the exercise of affordable care need to be known, to be unreasonable, misleading, not true or misleading.
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Previous damages: Damage demands on data in the Archives and also Information Solutions Department of the Texas State Library were checked for the Architectural Bug Control Board and also none were located for this collection or for equivalent or relevant series.
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